Policies

Tuition Policies for Service Members

Military Deployment: Iowa Administrative Code 261.9(1)g provides military students the following:

If a student who is a member of the military or the spouse of a member of the military (if the member has a dependent child) is deployed (ordered to state military service or federal service or duty) and must discontinue enrollment, the student will be entitled to a either a full refund of the current term or may arrange to complete the current term and/or return following deployment to complete the course. The student must submit deployment papers to the college to enact this refund.

V.A. Program: The refund procedure outlined by the V.A. Policies applies to all students enrolled at American Hair Academy under the V.A. Program and supersedes any refund policies outlined in the enrollment agreement for the students who qualify. The V.A. Policy specifically requires that a student’s VA benefits may be interrupted and/or the student’s enrollment may be cancelled if they are absent for more than 14 consecutive days.

Re-Enrollment disclosures for Returning Service Members

American Hair Academy complies with the following in regard to Uniformed Service Members: whether voluntary or involuntary, in the armed Forces, including service by a member of the National Guard Duty under Federal authority, for a period of more than thirty (30) consecutive days under a call or order to active duty of more than thirty (30) consecutive days:

•Re-admit returning Service Member with the same academic status meaning:

•In the next available class.

•Same number of completed clock hours

•With same SAP standing

•First year tuition and fees are the same that would have been assessed for the academic

year in which the student left.

•American hair Academy will make reasonable efforts to help returning Service Members

prepare to resume or complete a

program and will be at no extra cost to the student.

•“Reasonable Efforts” means no undue hardship to the institution.

•Student is entitled to re-admission if:

•He or she gives written notice of the service

•The cumulative length of absence and all previous absences for the service is less than or

equal to five (5) years.

•He or she gives oral or written notice of intent to return

•Notice of intent to return must be no later than three(3) years after completion of period of

service OR

•No later than two (2) years after end of period necessary for recovery from service related

illness or injury.

•Student must provide documentation to establish that:

•Student has not exceeded limitation on the cumulative length of absence

•Student’s eligibility for re-admission has not been terminated including but not limited to a

Certificate of Release or Discharge from Active Duty

External Transfer Applicant – Credit for Prior Education

American Hair Academy accepts transfer students. You must have an interview at the College to determine the reason for transferring and level of training acquired. Tuition adjustments will be made according to the number of hours you have obtained.

Students wishing to transfer will produce all academic and financial records and hold an interview with school official before acceptance. If accepted, American Hair Academy reserves the right to limit the hours accepted and may require transfer assessment, at the expense of the applicant, prior to the determination of credit transfer. A student who transfers cosmetology credit from another school must enroll for one complete term at American Hair Academy before being eligible to graduate. The Academy strives to provide the best possible opportunity for success in the field and has the right to accept or deny the transfer of credit according to its policy and procedures.

All external transfer applicants must apply for admission through the admission office and must otherwise meet all admissions requirements. Transfers will only be accepted when space is available. Full course starts are granted priority. The transfer credit will not impact the Academy’s refund policy.

Career Placement Assistance

Although American Hair Academy provides placement assistance, career guidance and opportunity referrals, it is primarily an educational institution, not a job service, and therefore may not guarantee employment. However, the Academy attempts to assist students and graduates in job-seeking skills and interview assistance, including but not limited to guidance on professional expectations, including conduct and appearance.

American Hair Academy is dedicated to the success of its students as professional designers. Academy staff will provide assistance to current and graduates seeking employment within the beauty industry.

Disabilities and Accommodations

American Hair Academy is committed that no qualified handicapped person, by reason of his or her handicap, will be excluded from enrolling in a course of instruction or be subjected to discrimination based upon disability.

Due to state licensing requirements and rigorous industry standards that are in place to protect the public, all students are required to meet the academic standards outlined in this catalog and/or as amended hereafter.

The basic expectation for students entering American Hair Academy is a desire to learn. This does not guarantee freedom in course and/or program selection. American Hair Academy provides educational opportunities for a wide variety of achievement levels and, therefore, must establish realistic entrance standards, as appropriate. Even in the case of these established standards, the Admissions Officer is given a degree of flexibility which permits placing the welfare of the student above all else. No student shall be excluded from any program at this institution because of race, color, religion, sex, ethnic origin, age or physical/mental handicap or status as a military veteran.

Satisfactory Academic Policy

SATISFACTORY ACADEMIC PROGRESS (SAP) POLICY

In order to be considered to be in SAP all students regardless of whether receiving Title IV funds or an independent payment plan must meet the Academy’s policy regarding academics and attendance at the time of official progress evaluations. Unofficial reviews of progress are not used when determining the student official satisfactory progress but will be used to advise the student toward meeting the standard by the time of official review.

American Hair Academy’s minimum progress standards for official determination are:

•75% cumulative theory/practical (qualitative measure).

•75% cumulative rate of attendance (quantitative measure) that will allow the student to complete his or her program within the maximum timeframe (133%) allowed.

SAP Academic Requirements

The qualitative measure of satisfactory progress is determined by achievement in theory and practical work. All students must maintain a minimum cumulative grade average of 75% in both theory and in practical for each evaluation period.

SAP Attendance Requirements

All students are required to attend regularly. Failure to do so may result in failure to meet satisfactory standards and/or termination. The student must maintain a minimum cumulative attendance average of 75% during each official evaluation period in order to be considered to be meeting the satisfactory progress standard. This is calculated by dividing the cumulative number of hours the student has successfully completed by the cumulative number of hours the student has attempted.

Attendance will be monitored at least monthly in order to determine unofficial withdrawals and in order to provide advising to students who may be progressing below the standards set forth by the Academy.

All absences other than those covered by an approved leave of absence or official closure/holiday periods shall be recorded as such and shall be used in the determination of the student’s cumulative attendance average and satisfactory progress status.

According to state requirements, students are required to complete all hours as mandated for the course or as required by the institution, whichever is higher. There are no official excused absences; therefore, students who are absent must make up the hours missed. A student may surpass the required hours in order to complete other graduation requirements for the course as prescribed by the Academy.

Maximum Timeframe Determination

The Academy requires a student to progress through the program toward graduation within a set and standard timeframe. Based upon the Academy’s requirement of 75% attendance, the maximum timeframe during which students are to complete the course is 133% of the published course length. This quantitative measure of progress will be reviewed at the midpoint of the program and during each official evaluation period thereafter. If at any time it is determined that a student is unable to complete the program within the maximum established timeframe, the student will be deemed to be in unsatisfactory progress, therefore, ineligible for financial aid(if applicable) and may be terminated from the program.

LOA (Leave of Absence) impact on maximum timeframe: If a student takes an approved leave of absence, his or her expected graduation (contract period) date will be adjusted for the number of actual days taken on leave. The maximum timeframe is adjusted accordingly.

SAP Reviews

Official review of the students’ progress will take place at the end of each students scheduled pay period (each 481 hours).

Official Evaluation Periods

Satisfactory Academic Progress is officially determined according to evaluation periods. Students will receive a written notice of their official SAP determination including a description of actions required should a student be deemed to be below the SAP standards of the Academy.

Official Evaluation periods are based on scheduled time and completed as follows:

1ST TERM 2ND TERM 3RD TERM 4TH TERM 5TH TERM

1-481 HRS. 482-962 HRS 963-1444 HRS 1445-19241925-2100 HRS.

Transfer student evaluation periods are based on the total number of Hours the transfer student is contracted for. All transfer students will have at least on official evaluation prior to the midpoint of their contract length or at the time of evaluation periods described above, whichever is earlier.

Re-enrollment evaluation periods are determined by the amount of time since the last date attended. Students that re-enroll within 180 days of their last date attended will be reviewed according to the evaluation timetable above. Students that re-enroll 181 days or greater after their last date of attendance will be evaluated based on the number of hours needed during the new enrollment only. Re-enrollments are treated similar to a transfer with regard to evaluation periods.

Determination of SAP Status

If a student is meeting or exceeding the minimum requirements in academics and attendance at the time of official evaluation, he or she shall be in SAP until the next scheduled official evaluation. If the student is not maintaining SAP they may have their Title IV funding interrupted, unless the student is on warning or has prevailed upon appeal resulting in a status of probation.

SAP Warning

Students who fail to meet minimum requirements for attendance or academic progress are placed on warning and considered to be making SAP while during the warning period. If at the end of the warning period, the student has still not met both the attendance and academic requirements, he/she may be placed on probation and, if applicable, student may be deemed ineligible to receive Title IV funds.

SAP Probation

Students who fail to meet requirements for attendance or academic progress after the warning period will be placed on probation, and have the right to appeal(see appeal process). Additionally, only students who have the ability to meet the SAP standards by the end of the evaluation period may be placed on probation. Students placed on an academic plan must be able to meet requirements set forth in the academic plan to attain SAP and be advised in writing of the actions required to attain SAP by the next evaluation. If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for SAP or by the academic plan, he/she will be determined as not making SAP and, if applicable, students will not be deemed eligible to receive Title IV funds.

Appeal Process

Students who lose FSA eligibility may appeal within 15 calendar days on designated form; this appeal must explain why student failed to make satisfactory progress (such as death of relative, an injury or illness of the student, or any other allowable special or mitigating circumstance) along with documentation of such, and what has changed in their situation that will allow student to make satisfactory progress at next evaluation. The student shall also develop a plan that will let them successfully achieve this goal. Student will be notified in 30 days and if granted this appeal student will be placed on probation and results will be recorded on their SAP progress report until next

evaluation in which the student will either regain FSA for next pay period or lose FSA altogether, will be granted on a case by case basis.

SAP Issues Related to Transfers

The Academy does not consider prior performance measures when considering the initial SAP status for a transfer student except as it pertains to the granting of prior credit. In other words, a transfer student is treated as if he or she is a new student with regard to SAP. Upon acceptance the student is deemed to be in SAP until the first available evaluation period, which is based o his or her current enrollment only (contracted hours). All transfer students regardless of the amount of transfer credit are required to maintain satisfactory progress in order to successfully move toward graduation (see maximum timeframe). These transfer hours will be counted as both attempted and completed when determining maximum timeframe which is based on 133% of the transfer student’s contracted hours. Maximum timeframe reviews shall take place at least once by midpoint of the transfer student’s contracted hours.

SAP Issues Related to Re-Enrollment

Students who withdrew or were terminated and return to the program will return in the same SAP status in which they left (example: on suspension = return on suspension, in satisfactory progress, return in sat. progress) until the next evaluation period. Students who lefts during an initial evaluation period (who did not yet have an evaluation) shall be deemed to be in satisfactory progress until an official period; treated similar to a student who was on an official leave of absence.

Students may be considered in satisfactory progress upon re-admission if they were in SAP at the time of their withdrawal. If the student was deemed in unsatisfactory progress, he or she would remain in that same status upon re-enrollment and until his or her first evaluation period in the new enrollment, which would be based on the new enrollment period only or unless her or she was successful in an appeal of his or her SAP status. If the student had never been evaluated for SAP during the prior enrollment, he or she will be considered to be in SAP and will not be evaluated until the first available evaluation period, which is based on the new enrollment period only.

Leave of Absence

A leave of absence (LOA) may be granted by the Academy. The office must approve all requests for LOA. Failure to gain approval may result in unofficial withdrawal according to the Academy’s withdrawal and termination policies. LOA’s may not exceed a total of 180 calendar days. An approved leave may occur for a period of no less than 7 calendar days and no greater than 180 calendar days. Students contract will be adjusted the same number of days as taken in the LOA.

Students considering a LOA should seek advice from the Financial Aid office to determine the impact of a leave prior to deciding on such. A LOA will not be granted during basic training. If you need excess time off during this period you will need to move to the next basic class.

Deadlines for Filing a LOA Request

Leaves should be requested in advance of the requested leave date. In emergency situations this may not be possible; therefore, the student is to contact the Financial Aid office within 2 business days of the start of the leave period.

All requests for leave are to be requested through a leave of absence request form. (Faxed requests may be considered; however, by federal regulation emailed requests are not sufficient). Forms may

be obtained during regular business hours at the financial aid office. Documentation for requested leave may be requested to verify need to make final decision of granting request.

Periods of absence within an approved LOA will not affect the Academy’s satisfactory progress policy (scheduled hours/absent hours will not be assessed for the period of leave). Unofficial leaves, unapproved leaves and/or other temporary periods of non-attendance will be used when determining satisfactory academic progress.

The student’s enrollment agreement (scheduled graduation) will be administratively adjusted upon conclusion of the leave extending the student’s enrollment period based on the actual calendar days the student was on an approved leave.

A student who fails to return by the scheduled return date will be terminated the day following the expected return date.

Note: student loan recipients who fail to return form LOA are advised that their withdrawal date will be calculated as the day they began their leave; therefore, their loan grace period (for repayment purposes) will begin the first day of their leave. This will result in the expiration of all or part of their grace period requiring repayment to begin immediately. The Academy’s refund policy and the terms therein are not impacted by the LOA policy.

Bereavement

The Academy will grant three (3) days unscheduled/approved absence to a student who provides documentation to Academy management of the death of an immediate family member. For the purposes of this policy, an immediate family member is defined as one of the following individuals: parents, spouse, child, sibling, or grandparent.

Return to Title IV

Refund Policy, Cancellation and Settlement Policy

For applicants who cancel enrollment or students who withdraw from enrollment a fair and equitable settlement will apply. Applicants not accepted by the school shall be refunded all monies paid to the school, with the exception of a non-refundable application fee in the amount of $95.00. If student (or in the case of student under legal age, his/her parent or guardian) cancels the enrollment in writing within three business days of signing the enrollment agreement, all monies collected by the school will be refunded, with the exception of the non-refundable application fee, even if the student has begun classes. The "formal cancellation date" will be determined by the postmark on written notification; the date said notification is delivered to the school in person, or 30 days after the last day of attendance or the expiration date of an approved Leave of Absence.

If a student cancels the enrollment more than three business days after signing the contract but prior to starting classes, a refund of all monies paid to the school less the application fee in the amount of $95.00.

For students who enrolls and begins classes but withdraw prior to course completion (after ten business days of signing the contract), the following schedule of tuition earned by the school is based on the State of Iowa tuition refund policy #714.23 amended 7/1/2012. American Hair Academy shall make a pro-rata refund of tuition charges in the amount that is not less than 90% of the amount of tuition charged to the student for the period in which the student terminates multiplied by the ratio of number of scheduled clock hours remaining in 60% of the pay period to the total of scheduled clock hours in 60% of the pay period. If a student terminates after 60% or more of the scheduled clock hours in the pay period there is no refund of tuition. Termination shall occur upon a student’s last day of physical attendance in the school. In case of a leave of absence, termination occurs on the earlier of the expiration date of the leave of absence or the date the student notifies the institution that the student will not be returning.

Any monies due the applicant or student shall be refunded within 45 days of formal cancellation date as defined above. In the case of disabling illness or injury, or termination due to the transfer of the student’s spouse’s employment to another city, the terminating student shall receive a refund of tuition charges in an amount that equals the amount of tuition charged to the student multiplied by the ratio of the remaining number of scheduled clock hours in the pay period to the total number of scheduled clock hours in the pay period. If permanently closed or no longer offering instruction after a student has enrolled, the school will provide a pro rata refund of tuition to the student. If the course is canceled subsequent to a student's enrollment, the school will either provide a full refund of all monies paid or completion of the course at a later time. The school does not participate in any teach-out plans with other institutions. A list of all students who are enrolled at the time of school closure will include the amount of each pro rata refund and will be submitted to NACCAS.

This refund policy applies to tuition and fees charged in the enrollment agreement. Other miscellaneous charges the student may have incurred at the institution (Ex: extra kit materials, books, products, unreturned school property, etc.) will be calculated separately at the time of withdrawal and are nonrefundable.

Military Deployment: Iowa Administrative Code 261.9(1)g provides military students the following:

If a student who is a member of the military or the spouse of a member of the military (if the member has a dependent child) is deployed (ordered to state military service or federal service or duty) and must discontinue enrollment, the student will be entitled to a either a full refund of the current term or may arrange to complete the current term and/or return following deployment to complete the course. The student must submit deployment papers to the college to enact this refund.

V.A. Program: The refund procedure outlined by the V.A. Policies applies to all students enrolled at American Hair Academy under the V.A. Program and supersedes any refund policies outlined in the enrollment agreement for the students who qualify. The V.A. Policy specifically requires that a student’s VA benefits may be interrupted

and/or the student’s enrollment may be cancelled if they are absent for more than 14 consecutive days.

Treatment of Title IV Funds if the Student Withdraws

If a Title IV financial aid recipient withdraws prior to course completion, a calculation for return of Title IV funds will be completed and any applicable returns by the school shall be paid, as applicable, first to unsubsidized Federal Stafford Student Loan Program; second to subsidized Federal Stafford Student Loan Program; third to Federal Pell Grant Program; fourth to other Federal, State, private or institutional student financial assistance programs; and last to the student. After all applicable returns to Title IV aid have been made, this refund policy will apply to determine the amount earned by the school and owed by the student. If the student has received personal payments of Title IV aid, he/she may be required to refund the aid to the applicable program. Funds will be returned in the following order: Unsubsidized Federal Direct Stafford Loans, Subsidized FDS loans, Federal Plus loans, Pell grants. Iowa College aid grant.

How it works: If a student withdraws or is dismissed from the Academy at or before completing 60% of a payment period, his or her aid will be reviewed. Under certain criteria the student may be subject to a reduction of his or her aid. If the student took a leave of absence, which does not meet certain criteria, he or she may also be subject to a reduction in financial aid based on the Return of Title IV calculation. If in the calculation, it is determined that the student has earned less than 100% of the funds he or she has already received, the student will be required to return the balance of those unearned funds. If the student has earned more than was disbursed, he or she may be eligible to receive a post-withdrawal disbursement.

Effective July 1, 2006: If a post-withdrawal disbursement is available, and the funds come from a student loan, the student must authorize (in writing) its disbursement. Such an authorization may enable the student to assist with his or her tuition and fees. Without written authorization the Academy may not disburse the amount. This would be the same as declining the disbursement.

Keep in mind, financial aid funds are subject to eligibility requirements. Failure in any way to meet those requirements may deem the student ineligible for some or all of his or her aid regardless of the outcome of the Return of Title I calculation. The Return of Title IV Policy requirement is separate from the Academy’s Refund Policy. It is possible that a student could in fact owe the Academy based on the Academy’s Refund Policy while at the same time having a Return of Title IV funds.

Note: Returns (as applicable) are paid toward loan programs first in order to reduce the student’s loan debt. Changes in the Return of Title IV requirements will affect students who withdraw on or after July 1, 2006. Those changes will adjust the return calculation to the use of schedule hours when determining the amount of aid scheduled to be disbursed.

Samples of refunds based on the Academy’s Refund Policy and the Return of Title IV Policy are available upon request by contacting the Financial Aid office during regular business hours.

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Campus Address:

304 S. Iris St. Mt. Pleasant, Ia.  52641

Telephone:

319-219-6248

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